Job Description

This position will be the Business Analyst for the Higher Education Coordination Commission’s (HECC) implementation of a grant management system for HECC’s Future Ready Oregon grant programs. The grant management system needs to be in production by June 30, 2023. The Business Analyst will assist the Project Manager and Project Team through the State of Oregon Stage Gate process, vendor selection, and the day-to-day work of the project. The position shall maintain a high professional standard and function effectively with very little supervision. This position will work alongside the project manager and program staff.
To succeed in this role, the person should have a natural analytical way of thinking, be able to explain difficult concepts to non-technical users, have excellent time management skills, and be extremely detail oriented. Additionally, HECC is looking for someone with experience implementing grant management systems. Preference given to individuals who have experience with governmental grants.
Business Analyst Responsibilities:
Evaluate business processes and requirements to uncover areas for improvement.
Lead ongoing reviews of business processes with stakeholders and project team.
Gather customer requirements via workshops, questionnaires, surveys, site visits, workflow storyboards, use cases, scenarios, and other methods.
Analyze and verify requirements for completeness, consistency, comprehensibility, feasibility, and conformity to standards.
Translate conceptual customer requirements into functional requirements in a clear manner that is comprehensible to developers/project team.
Assist with the interpretation of customer requirements into feasible options and communicating these back to the business stakeholders.
Manage and track the status of requirements throughout the project lifecycle; enforce and redefine as necessary. Communicate changes, enhancements, and modifications of business requirements to project managers, sponsors, and other stakeholders so that issues and solutions are understood.
Participate in the Joint Application Design sessions to assist with documentation and elaboration on all functional and technical requirements for each segment of the Project as well as the Project as a whole.
Ensure solutions meet business needs and requirements.
Assist in reviews and updates to documentation of the To-Be Business Process Environment Definition.
Perform/coordinate user acceptance testing.
Assist with developing project plans and monitoring performance.
Update and maintain procedures.
Develop meaningful and lasting relationships with partners for optimized systems integration and respond to questions and concerns from stakeholders and program staff.
Business Analyst Minimum Qualifications:
A minimum of 5 years of experience with grant management system projects/implementations. Those years need to be at a BA or higher level. Preference given to those with government grant experience.
Proven analytical and conceptual thinking abilities.
Ability to influence stakeholders and work closely with them to determine acceptable solutions.
Excellent written and verbal communication skills with proven ability to translate technical data to program staff and the reverse.
Strong organizational and analytical skills.
Ability to effectively present information.
Excellent documentation skills.
Fundamental analytical and conceptual thinking skills.
Excellent planning, organizational, and time management skills.
A history of supporting successful projects.
Able to exercise independent judgment and take action on it.
Logical and efficient, with keen attention to detail.
Highly self-motivated and directed.
Ability to effectively prioritize and execute tasks while under pressure.
Strong customer service orientation.
Experience working in a team-oriented, collaborative environment.