IN-DCS-Administrative Assistant 3

Job Description

OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES

– Badge access (onboarding and changes) – requires 1-3
hours a day because we get several emails statewide, they would follow a
process and would be given access to the program (highly confidential)

– Office equipment:

– Surplus process of equipment – this could be taking
equipment to surplus to be used elsewhere or heavy trash

– Managing supplies in general around the office (extra,
layoffs, etc.)

– Office furniture and desk chair orders – ordering,
procurement

– Office supplies:

– Ordering, managing and keeping organized

– Copier maintenance and toner supply

– Organize semi-annual office clean up

– Assist Finance with asset management review

– Assist staff with administrative questions and
internal processes (backup to Alley)

– Coordinate with Alley to configure workspace and
meeting logistics

– Meeting Space & Facility Coordination

– Manage two conference room reservation calendars

– Coordinate meeting space reservations

– Ensure rooms are available and prepared for meetings

– Troubleshoot scheduling conflicts

– Staff Onboarding Support

– Support onboarding coordination for new staff members

– Assist with workspace setup and office logistics

– Help new employees navigate office procedures and
resources

– Serve as Backup to Executive Assistant

– Calendar coordination support

– Meeting preparation assistance

– Document preparation and administrative tasks